Step-By-Step Guide

Submitting a VAT Return using Easy MTD VAT

To submit a VAT return using Easy MTD VAT, perform some or all of the following steps:

It is assumed you have signed up for Making Tax Digital for VAT on the HMRC website.

Sign Up for an Account

Before a VAT return can be submitted using Easy MTD VAT you must sign up for a Fly Software account.

1. Go to easymtdvat.com

Easy MTD VAT website image

2. Click the Sign Up button

Sign Up button image

3. Specify account details then click the SIGN UP button

Sign Up window image

Download, Install and Launch

To use Easy MTD VAT to submit a VAT return it must be downloaded, installed and launched.

1. Go to easymtdvat.com

Easy MTD VAT website image

2. Click the Download menu button

Download menu button image

3. Click the Download button

Download button image

4. When the download is complete, run the Easy_MTD_VAT_Setup.exe

The setup file is normally presented in your browser and is saved in the Downloads folder of your computer.

Run setup image

5. Follow the installation steps

Installation image

6. Double click the Easy MTD VAT shortcut on your Windows Desktop

Shortcut image

7. Close the Making Tax Digital for VAT window

Making Tax Digital for VAT window image

8. Close the Notification window (if shown)

Notification window image

Add a Business

A business must be added to Easy MTD VAT before a VAT return can be submitted. After Easy MTD VAT is launched, you are automatically prompted to add a business if a business has not already been added, or it can be added at any time in the following way:

1. Click the Add button

Main Interface Add button image

2. Specify the VAT Registration Number of the business then click the Lookup button

VAT Registration Number image

3. Click the Save button

Save button image

If you are an agent, click here for information about assigning the business to an agent.

Grant Authority

Permission for Easy MTD VAT to interact with HMRC on behalf of the business must be granted.

1. Click the Authority button

The correct business must be selected in the Business list box.

Authority button image

2. In your browser, click the Continue button

Continue button image

3. Specify your Government Gateway User ID and Password then click the Sign In button

NOTE: If you are an agent and the business has been added to your agent services account, please refer to the Agent section in this knowledge base article for details about what to do when granting authority.

Sign In button image

4. Select how you want to receive an access code then click the Continue button

Continue button image

5. Specify the access code sent to you then click the Continue button

Continue button image

6. Click the Grant authority button

Grant authority button image

7. Click the Copy button

Authorisation Granted Copy button image

8. Click the Paste Code button

Paste Code button image

9. Click the Grant Authority button

Grant Authority button image

9. Click the OK button

OK button image

If granting authority is unsuccessful, click here for information about why this may have occurred and how to resolve it.

Show VAT Information

VAT information including open obligations, fulfilled obligations, payments and liabilities must be retrieved from HMRC before submitting a VAT return.

1. Click the Get button

The correct business must be selected in the Business list box.

Get button image

Specify Your Account

Easy MTD VAT must be associated with your Fly Software account. You are automatically prompted to specify your account prior to submitting a VAT return, or it can be specified at any time in the following way:

1. Click the Settings menu

Settings menu image

2. Click the Account option

Account option image

3. Specify your account Email and Password then click the OK button

Account window image

Submitting a VAT Return

Now the VAT information has been retrieved from HMRC and an account specified, a VAT return can be submitted.

1. Click the open obligation associated with the VAT return you want to submit

Open obligation image

2. Click the Submit button

Submit button image

3. Click the Find button

Find button image

4. Locate then click the Excel file where the box figures appear

Box figures can also appear in a CSV file. If they do, steps 6 and 7 below can be ignored.

Figures File window image

5. Click the Open button

Open button image

6. For each box figure, select the Sheet Name where the associated value appears in the Excel file

A sheet is a page within the spreadsheet and the name of it is normally displayed in a tab at the bottom left of Excel. Click here for further information about Sheets.

Sheet Names image

7. For each box figure, specify the Cell where the associated value appears in the Excel file

Cells image

8. Ensure the box figures are correct

Box figures image

9. Click the Submit button

You will need a submission token in your account to progress further. You were gifted one when you signed up for a Fly Software acount.

Buy one or more submission tokens

Submit button image

14. Click (tick) the Declaration checkbox then click the Submit button

Submission window image

15. Click the OK button

OK button image

If you are unable to submit a VAT return, please consult the Help, read articles in the Knowledge Base, or request support using the Contact Form.

Return to Support