How do I use Easy MTD VAT to submit a VAT return?

To submit a VAT return using Easy MTD VAT, perform some or all of the following steps:

It is assumed you have signed up for Making Tax Digital for VAT on the HMRC website.

Certain steps only relate to Easy MTD VAT version 1.9.2.0 and above. It is therefore advised the latest version of Easy MTD VAT is used.

Signing Up for an Account

Before a VAT return can be submitted using Easy MTD VAT you must sign up for an Easy MTD VAT (Fly Software) account.

1. Go to easymtdvat.com

Easy MTD VAT website image

2. Click the Sign Up button

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3. Specify account details then click the SIGN UP button

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Downloading, Installing and Launching

To use Easy MTD VAT to submit a VAT return it must be downloaded, installed and launched.

1. Go to easymtdvat.com

Easy MTD VAT website image

2. Click the Download menu button

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3. Click the Download button

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4. When the download is complete, run the Easy_MTD_VAT_Setup.exe

The setup file is normally presented in the footer of your browser and is saved in the Downloads folder of your computer.

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5. Follow the installation steps

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6. Double click the Easy MTD VAT shortcut on your Windows Desktop

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7. Close the Making Tax Digital for VAT window

Making Tax Digital for VAT window image

Logging into Your Account

Easy MTD VAT must be associated with your Easy MTD VAT (Fly Software) account.

1. Click the Help menu

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2. Click the Account Login option

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3. Specify your account Email and Password then click the OK button

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Adding a Client

A client must be added to Easy MTD VAT for each business a VAT return needs to be submitted for.

1. If the Add Client window is not shown after launch, click the Add button

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2. Specify a Reference (this will normally be the name of the business)

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3. Specify the VAT Registration No. for the client (business)

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4. Click the Add button

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If you are an agent, click here for information about specifying an Agent Reference.

Granting Authority

Permission for Easy MTD VAT to interact with HMRC on behalf of the client (business) must be granted.

1. Click the Authority button

The correct client must be selected in the Client list box.

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2. Click the Continue button

If you cannot see the Continue button, scroll down the window using the scroll bars or make the window bigger.

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3. Specify your Government Gateway User ID and Password then click the Sign In button

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4. Select how you want to receive an access code then click the Continue button

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5. Specify the access code sent to you then click the Continue button

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6. Click the Grant authority button

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7. Click the Close button

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8. Click the OK button

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If granting authority is unsuccessful, click here for information about why this may have occurred and how to resolve it.

Showing VAT Data

VAT data including Open Obligations, Fulfilled Obligations, Payments and Liabilities must be retrieved from HMRC before submitting a VAT return.

1. Click the Get button

The correct client must be selected in the Client list box.

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Submitting a VAT Return

Now the VAT data has been retrieved from HMRC, a VAT return can be submitted.

1. Click the Open Obligation associated with the VAT return you want to submit

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2. Click the Submit button

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3. Click the Settings button

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4. Specify the name of the Sheets where the 9 box figures appear in the spreadsheet

A Sheet is a page within the spreadsheet and the name of it is normally displayed in a tab at the bottom left of Excel. Click here for further information about Sheets.

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5. Specify each of the Cells where the 9 box figures appear in the spreadsheet

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6. If necessary, click (tick) the Not Used or Calculate checkboxes

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7. Click the OK button

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8. Click the Import button

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9. Locate then click the spreadsheet file

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10. Click the Open button

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11. Click the OK button

If one or more errors are displayed, click here for information about how to rectify them.

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12. Ensure the VAT figures are correct

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13. Click the Submit button

You will need a submission token in your account to progress further. Buy one or more submission tokens.

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14. Click (tick) the Declaration checkbox

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15. Click the Submit button

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16. Click the OK button

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If, after following this guidance, you are unable to submit a VAT return, please consult the articles in the Knowledgebase, or request help using the Contact form.

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